Staff Accountant / Office Manager

Job Description – Staff Accountant / Office Manager
Full-Time Position, Raleigh Location

The Opportunity

First of all, you should know that our agency runs on Workamajig, a project management software system for creative agencies. We use Workamajig to bring our creative project work and agency financials together into one integrated platform. Knowledge of this software is ultimately preferred.

Secondly, we’re looking for someone who has experience working for a service-based company. This means you embrace having a client-facing role as part of your job and enjoy using your incredible people skills to deliver unparalleled customer service to our clients.

As our Staff Accountant, you have the kind of natural math skills where you can calculate simple operations in your head. Better yet, you have an understanding about how more complex mathematical calculations can improve accounting processes. You’re the type who’s in your zone when you’re auditing files, confirming the accuracy of account reports and adding up department receipts. You pride yourself on your ability to multitask, and it’s perfectly normal for you to balance several projects at once without mixing up files or missing deadlines. You know the impact your work has so you take industry regulations and compliance seriously and always double-check all of your work as a best practice for preventing errors.

If you have fantastic output and productivity combined with a high level of accuracy and an analytical mindset, we have the perfect opportunity for you!

Staff Accountant Responsibilities

As Able&Co’s Staff Accountant, you’re responsible for preparing and reviewing financial information and organizing it in a way that provides a clear picture of the agency’s fiscal health. General duties include: maintaining financial procedures and records for the agency; general bookkeeping duties; confirming compliance with IRS rules; reconciling bank statements, and; balancing the ledger for timely, accurate and effective financial reporting and analysis.

Financial Duties

  • Record all transactions and prepare monthly, quarterly, and annual financial reports/statements
  • Manage A/R and A/P
  • Maintain physical and digital client/vendor file folders
  • Manage monthly closing
  • Control the flow of data into the general ledger
  • Maintain all accounting records in accordance with GAAP
  • Prepare special reports and perform studies as directed by management
  • Follow up on collecting and allocating payments as well as monitor client account details for non-payments, delayed payments and other irregularities
  • Communicate with clients and vendors via phone, e-mail, and mail to investigate and resolve client and vendor inquiries
  • Prepare reconciliation for retainer clients
  • Manage payroll and payroll taxes
  • Verify the accuracy of all general ledger accounts to agree with the balance sheet
  • Agency Sales Tax Expert
  • Process sales and use tax payment monthly and submit payment via NC Department of Revenue website as needed
  • Generate adjusting journal entries
  • Generate and submit client invoices based on client project requests
  • Setup new clients and vendors in our software
  • Reconcile general ledger accounts at the end of each month
  • Manage annual company budget and provide regular reporting on budget vs actual
  • Move/write-off time at the request of Account Executive
  • Analyze costs of operations
  • Assist with financial forecasting and tax filing
  • Provide regular financial reports monthly, quarterly and as requested for projections and meetings
  • Administer all benefit & insurance related areas including company-funded benefit programs i.e., vacations, insurance and Simple IRA plan
  • Track PTO
  • Follow up on collecting and allocating payments; monitor client account details for non-payments, delayed payments and other irregularities
  • Prepare reconciliation for retainer clients
  • Generate adjusting journal entries
  • Generate and submit client invoices based on client project requests
  • Move/write-off time at the request of AE
  • Process and manage payroll and payroll taxes

Office Management Duties

  • Order office supplies and track inventory and monthly supply budget
  • Oversee company calendar of events and meetings
  • Coordinate office cleaning, regular maintenance of HVAC and all equipment
  • Answer main phone line and direct calls as appropriate
  • Plan event for employee birthdays and anniversaries
  • Coordinate and assist with onboarding new hires
  • Prepare welcome packets, set up onboarding and training schedules, schedule 30/60/90 day and annual reviews, coordinate with IT to set up computer and software
  • Other admin duties as needed

Qualifications & Experience

  • Required: Bachelor’s degree in accounting, finance or another related field.
  • Required: Minimum of three years’ experience with the Workamajig creative agency project management software system.
  • Required: Minimum of 7 years’ experience with a service agency business model.
  • Able to demonstrate experience with the same volume of work that Able&Co has for this position
  • Able to reference previous experience in auditing documents, explain the results of the audits and outline how the information was used to support the organization’s financial goals.

Salary Range: $60,000 – $65,000 plus full benefits package
(Average salary on Glassdoor is $52,900)

Background check and confidentiality agreement required

Looking for MORE?

We are a woman-owned strategic marketing and communications agency based in Raleigh, NC. Founded in 2008, our diverse team of subject matter experts is unified in our purpose: to help our clients transform and influence the way their brand is perceived, both internally and externally.

We are dedicated to creating customer success — not just customer happiness — through results-driven, award-winning creative solutions that are always grounded in strategy. We prioritize the right things and see the BIG picture with a unique and often unexpected perspective. That’s why we’re often considered an extension of our client’s team. Our relationships, with each other and our clients, are not transactional, but are deeply rooted in trust, respect and true collaboration.

Been there, done that, and ready to lead?

We operate with a start-up mentality. We don’t run merely on a great idea; our smart ideas require the constant support of a skilled team where individuals understand the correct function of each factor to successfully nurture and develop the whole.

Although we’re always learning, this is the place where your contributions are based on your expertise and experience. The kind of experience that enables you to be a thought leader who can think three steps ahead to guide our clients on their path to success.

If you have that ‘it’ factor — a unique combination of relationship chemistry, innovative thinking, strategic design, expert talent and a desire for continuous growth based on outcomes — this could be the place for you.



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